After many seasons of processing video data of pollinators from both the alpine and the desert, we are starting to deal with how to archive this data so that it is both public, and in a format that is useful for others (collaborators, volunteers, the general public, etc).
All videos are archived with a triplicate back-up system, including two external hard-drives (kept in different places), as well as online. We have chosen YouTube as the primary platform for online archiving as it is very user-friendly and allows for volunteers and collaborators to easily gain access to content.
Before uploading, all files are batch renamed so that file names are meaningful to not just the researcher, but the general public. This is the format we propose:
e.g. USA-Caliornia-Mojave National Preserve-April 26 2015-shrub with annuals-1.mp4
I have had good success using NameChanger for Mac to batch rename files
This software allows you to drag and drop files into the program, and easily replace certain parts of the original file name with something more descriptive, as well as append and prepend file names with things like site data and replicate number.
Once all videos have been renamed, they ate batch uploaded to youtube, description including site info, and a short methods is added, as well as descriptive tags for search-ability.