Scientists take a lot of pictures, or at least, we should. We travel to unusual places, do unusual activities, and see unusual things, all of which can often be displayed excellently in a photograph. Before cameras, many scientists were also supreme artists. They would document the real world (and the subjects of their studies) in drawings or paintings, and the line between scientific data and artistic expression was blurry. This skill was necessary for the dispersal of information, and more information on a place or a organism can often be expressed per page in a picture than in text. A collection of dozens of paintings or drawings could represent a lifetime’s work and only exist in a handful of prints. Now, with digital photography, we can take hundreds of high-quality photos in minutes with infinite, diverse data and immediately share them with the world. But all these photos can be difficult to manage, particularly as your collection grows. So let’s talk about how we can more effectively manage our photographic
Most science-pics can fit into at least one of four categories: 1) Aesthetic, 2) Exhibitory, 3) Methodological, and 4) Systematic. Aesthetic photos should be consciously composed and executed, and serve as an artistic representation of a subject. Handy for presentations and exhibits, these can be infinitely elevated and the principles that make a quality photograph can be incorporated into any picture, scientific or not. Exhibitory photos are particularly useful to scientists seeking to communicate natural phenomenon. If we carry a camera with us while we’re in the field, we can catch examples of our study topic in action. For example, a photo of a bird eating a bug on a cactus can help you explain the idea of indirect facilitation. Again, these types of photos are useful for presentations, teaching, and publication, but do not necessarily have to be artfully composed (though an attractive photo can make your presentation stronger and more professional). Methodological photos are unique, but are present across many disciplines, as a tool or resource for explaining a protocol. For us ecologists, these photos are usually of a researcher conducting their experiment or of equipment in the field. A photo like this can help your audience better understand what exactly you were doing, especially if they are outside of your field. And finally, systematic photos are those which are taken as a part of the protocol. Just like any other measurement in a study, these photos should be taken at regular intervals, be they spatial, temporal, or event-based. These photos are often not aestetic at all, but rather are primarily functional. One should never permanently delete these photos just are you wouldn’t delete other observations–they are a part of the dataset. Indeed, this category is usually the type of photo that requries the most management, and is most likely to make your hair fall out. Large file sizes make it hard to save on your personal machine or online platform not specifically designed for uploading many photos at once (looking at you, google drive). That’s why I’m going to tell you a bit about a platform that we can use to more effectively backup, share, and manage our science-pics: Flickr.
Flickr, an online photo sharing platform, is similar to many other databases were one can have their own personal account, be on a team account, create groups, tag photos, and make your photos public or private. Free for your first 1000 photos and $50/year for unlimited uploads, the real beauty comes in it’s file management. And lucky for us, it has both a desktop and mobile version. Just like any platform, however, it has it’s disadvantages. Without careful monitoring and guidelines, it can become just as unorganized and hence unusable as any sharing platform. To benefit from Flickr’s system, you have to establish a system among your team, and make sure to follow it. Here, I’m going to walk you through uploading a photo, creating an album, and managing those photos in a clean and effective way.
Once you’ve signed in you, you can explore your profile page, which has different tabs for the different elements of your page. This is pretty self explanatory; the only part that may seem confusing is the Photostream element, which is simply a list of all public photos you’ve uploaded in order of recentness. Private photos won’t show up here.
Our profile page won’t be very interesting, however, until we start to populate our account by uploading photos. To do this, notice the cloud and arrow in the top right corner and choose “Upload”.
Now, to upload new photos, simply follow the prompts and fill out the left hand tabs with descriptions or tags, and chose/create the appropriate the album. You don’t need to choose an album, if you don’t, it’ll simply go to your camera roll and (if public) your photostream. However, we should always try to maintain order by depositing photos into albums, especially on a shared account.
But the real power comes when we want to upload multiple photos at once. Unlike other photo sharing platforms and most personal machine file management systems, you can edit multiple files and assign names/descriptions/tags/people/albums to multiple files at once, easily selecting all or some of the photos you’re interested in.
Now, if you are working on a project that includes systematically taken photos, a team Flickr account can support it. It’s important to establish certain guidelines for the publication for all albums with multiple contributors, but especially for photos a part of a dataset. As an example, our lab is cataloging photos of trees on York University’s campus, and we would like to include photos of every tree in an album on Flickr. We might use the following guidelines to make sure all photos are properly documented:
- Album title should be descriptive of the project and include the year.
- Only systematic photos should be included in the album, methodological and fun photos should be in a separate album.
- The photo title should be the Unique ID that the tree is recorded as in the dataset. If we have multiple photos for one tree, that’s fine! Maintain the
- The description should include any details that distinguish it from other photos of the same tree (e.g. you might take a photo of the entire tree, a photo of a bird in the tree, and some damage to the bark, so include that detail in the description). Try to use the same one or two words if you are taking the same photos (e.g. “whole tree”, “bird”, “damage”, etc.). It should also include the photographer, the date the photo was taken, and the treatment we are interested in (for this project, it might be disturbance level).
- We should include general tags on every photo that strangers may wish to find (e.g., science, ecology, nature, explorer, tree, bird, insect, etc.), but also a project-specific tag that includes systematic and other photos from the project.
- The members working on the project should be added to “people”, particularly those who were collecting the data (even if they weren’t the photographer)
This is only one example, but it can be modified for all sorts of albums and projects. In fact, it doesn’t have to only be for specific projects! How often have you been working on a presentation and realized you never did take a photo of your study site? Instead of trying to track down anyone with a photo of the place (or being asked to wade through your phone’s camera roll), we can have a place to put them all immediately and know exactly who to credit (don’t forget to credit photographers!) When we systematically organize our photos, we can quickly find and share them among our peers. Much like sharing our code, our research plan, or our datasets, sharing our photos can help cultivate a culture of open science and provide resources within our own research group and beyond! Now, go follow us on Flickr, @ecoblender_lab! 🙂